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Accounts Payable Manager
at Andersen Windows
Oak Park Heights, MN

Accounts Payable Manager
at Andersen Windows
Oak Park Heights, MN

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Description

Description

Andersen is large enough to offer a wealth of opportunity, yet small enough so that what you do is noticed, what you say is heard and what you achieve is rewarded. The key to the company's enduring success is its thoughtful approach, from hiring employees to acquiring new companies.

PURPOSE: Lead enterprise accounts payables responsibilities including strategy formulation, socialization and implementation related to best practices.Responsibilities are challenging, complex and difficult.Includes but are not limited to: transactional processing, analysis, reporting.

PRIMARY RESPONSIBILITES:

Transactional Processing

  • Develops key financial and operational metrics related to transactional processing
  • Ensures transactional processing is managed accordingly in support of key financial cycles: year end, quarter end, physical inventories, price changes, customer changes, etc.
  • Ensures tax compliance with all regulatory bodies: Federal, State and local
  • To manage all procedural, accounting and control functions of the Enterprise Credit Card Programs (Travel and Entertainment and Procurement).

Management

  • Manages up to ten accounts Payable associates; may include supervisor level associate; the majority of which are exempt level associates.
  • Lead strategy formulation and implementation of best practices in process improvements, reporting and deduction and disbursement management
  • Leads the support, design and strategy formulation for the enterprise procurement (P-card) and travel and entertainment (T&E) card programs according to Andersen project management methodology, policies and procedures, including but not limited to: best practices, new uses, improved user efficiencies, technological advancement, etc.
  • Leads the negotiations of new contracts in support of card programs (T&E, P-Card) as well as invoice processing and disbursement functionality
  • Lead the mitigation of company exposure through controlled accounts payable processing and / or payment processes.
  • Leads goal setting and performance management within the function; responsible for partnering with the associate on coaching and development opportunities
  • Manage budgets, projects and resources to effectively achieve the goals of the function.Develop plans of action to carry out key initiatives.
  • Ensure Operational KPI's exist and are being reviewed and contain external benchmarks, while measuring performance internally
  • Leads the review of card program contracts for T&E and P-Card; including financial analysis of rebates and transactional processing fees.
  • Encourages and enforces the usage of the travel reimbursement system or procurement card system and policies by working closely with cross functional business partners
  • Leads on-going strategies and support related to 3rd party T&E and P-Card technology and business solutions

Analysis / Reporting

  • Leads the development of enterprise accounts payable spend, terms, common suppliers, discounts, outstanding checks, aged invoices, aged receipts, etc.
  • Leads compilation and review of all financial metrics related to managing A/P such as:Days Payable Outstanding, Cash Discounts Allowed, Aged AP, GRNI, Duplicative testing between AP and Card Programs.
  • Leads working capital strategies beneficial to Andersen, in a well controlled environment.
  • Review of outstanding, aged checks to ensure maximum efforts have been taken before reporting as escheatment.Responsible for financial metrics related to managing A/P such as:Days Payable Outstanding, Cash Discounts Allowed, Aged AP, GRNI, Duplicative testing between AP and Card Programs.
  • Leads the development, implementation, execution and analysis of all quarterly reports: T&E, P-Card, A/P, etc.
  • Leads the corporate 1099 compliance and reporting process, with minimal mistakes and fines
  • Lead 3rd party tracking of major suppliers from a supplier exposure perspective.
  • Responsible for financial metrics and associate analysis related to managing A/P such as:Days Payable Outstanding, Cash Discounts Allowed, Aged AP, GRNI, Duplicative testing between AP and Card Programs.
  • Responsible for developing and analyzing period AP reporting to Shared Services management including the Director and Enterprise Vice President related to outstanding AP, change in liabilities, impact on cash, etc.

Internal Controls

  • Leads the accounts payable audit program, in conjunction with internal and external audit; ensuring a system of sound controls.
  • Leads external benchmarking to identify opportunities for improvement from a business process and technological perspective
  • Ensures compliance with corporate record retention policies for electronically archived data
  • Ensures appropriate business process and analysis related to supplier W-9's and required tax documentation
  • Leads internal and external audits of card programs, in collaboration with the Program Administrator, including responding to audit notifications, management review of audit reporting responses and monitoring and implementation of resolutions
  • Ensures appropriate controls exist related to any disbursements for petty cash.
  • Ensures all supplier invoices and payments are held in safekeeping with limited access.
  • Ensures all associate communications related to card compliance are thoroughly documented and archived confidentially.

Socialization / Organizational Support

  • Leads invoice and payment processing portions of procure to pay and e-procure strategies; in collaboration with internal business partners
  • Manages 3rd party relationships related to card programs, invoice processing and/or disbursement support.
  • Works closely with Treasury department related to any cash issues, process improvements, technological changes, system upgrades, etc.

Direction of Others

Manages up to ten accounts payable associates, may include supervisor level associate; mostly exempt level associates

CULTURE AND BENEFITS:

Our vision is to make the world a better place by living up to the promise that everyone benefits from their association with Andersen. We're committed to making a difference through challenging ourselves each day, recognizing and rewarding success, taking pride in our work and honoring a legacy built on doing the right thing. There is great respect for life outside work so that you can bring your best self to work.

As an innovative and industry-leading organization, we think of benefits more broadly. From your health care to your work environment, to your development and quality of life, we think beyond basic benefits to provide a total rewards package including, but not limited to:

  • Medical/Dental/Vision/Life Insurance
  • Health Savings Account contributions
  • Paid holidays plus PTO
  • 401(k) plan & contributions
  • Professional development & tuition reimbursement opportunities
  • A culture that supports work-life balance
  • An environment where collaboration is key
  • Volunteer opportunities - on company time
  • Environmentally conscious business decisions
  • 10,000+ employees and career opportunities nationwide
Qualifications
  • Bachelor degree in Accounting; CPA or CMA preferred, MBA a plus
  • 15+ years experience in Accounts Payable or Shared Services organization with experience in best practices as well as a sound understanding of all elements that impact an A/P organization or an equivalent combination of education and experience.
  • Prior experience leading complex processes, driving change, coaching, directing and managing several staff.
  • Excellent verbal and written communication skills
  • Advanced user of Microsoft Suite of office software products
  • Ability to read, analyzes, and interprets general business periodicals, professional journals, technical procedures, or governmental regulations.Ability to effectively present information and respond to questions from senior management, clients, customers.
  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
  • Must drive to the highest level of ethics in accounting and business management

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