1. Choose your Affinity Group

* Equal Opportunity / Affirmative Action

We serve Equal Opportunity Employers and are an Equal Opportunity Employer. The Professional Diversity Network has separate professional networking sites for different affinities, and in selecting the groups you identify with, you will be joined with those networks.

Note: Providing this information is strictly voluntary - you will not be penalized or subjected to adverse treatment. If you choose not to provide this information, simply select "Choose not to identify."

2. Choose Method
X
Sign in with LinkedIn
Sign in with Facebook
OR

Tell us about yourself

Administrative Assistant - HR & Office Management
at Gulf Coast Flooring
Houston, TX

Administrative Assistant - HR & Office Management
at Gulf Coast Flooring
Houston, TX

Save or bookmark jobs as you go and access them anytime later with your account.

Contacts

Description

Job Description

Administrative Assistant – HR & Office Management – An Opportunity to Grow with Us!

 

With professional offices in southwest Houston, Gulf Coast Flooring is a proven leader in the Houston flooring industry and is Growing! We are seeking a professional Administrative Assistant - HR & Office Management to help us manage this controlled growth.

 

The person in this working leadership position will have the opportunity to grow along with the Company and will serve as a key player in the Company’s Management Team process. Only hands on doers and leaders need apply.

A Dynamic Job:

 As a hands-on leadership support position, the Administrative Assistant - HR & Office Management’s primary focus is assist the HR Lead and Office Manager in ensuring that the Company’s HR and Office Management operations are running smoothly. While being very task-oriented on a day-to-day basis, the position requires troubleshooting problems as they occur, and accurately and timely reporting any variation from expected results to the Office Manager.

The Administrative Assistant will help in the organization of office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety.

We are looking for an energetic professional who doesn’t mind wearing multiple hats, moving between projects with priority, as needed. Must be experienced in handling a wide range of administrative duties, including HR responsibilities in the handling of confidential HR paperwork. Must have the ability to work independently with little or no supervision. Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.

To effectively handle varied tasks/work processes and interoffice communication regarding the following:

HR Support – HR Assistant

·       Point person for employee files, W-4, I-9, employee applications

·       Background check for installers and new hires

·       Set up drug testing and vetting of installers needing to be “badged” for certain jobs

·       Handle all applications for new hires or new installers

·       Manage spreadsheet with auto insurance expiration dates of all drivers and all installers.

·       Partner with HR to maintain office policies as necessary

·       Ensure security, integrity and confidentiality of data

·       Oversee adherence to office policies and procedures

 Accounting Support

·       Organize and schedule meetings and appointments

·       Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time – Dallas.

·       Responsible for ordering office services, office supplies for Houston and Dallas, filing and file room. Monitor and maintain office supplies inventory

·       Design and implement filing systems

·       Ensure filing systems are maintained and current

·       Prepare various operational reports and schedules to ensure efficiency

 IT Support

·       Coordinate with IT department on all office equipment

·       Coordinate with IT for email addresses set up

·       Contact office machine maintenance, when needed. (phone company, copiers, printers, plotter, etc.)

 General Office Management Support - Assistant to Office Manager

·       Manage contract and price negotiations with office vendors, service providers and office lease, Ferrellgas, dumpster service, etc.

·       Participate actively in the planning and execution of company events – Rodeo – Golf Tournament – Christmas Party, etc.

·       Responsible for developing and purchasing supplies for Customer Appreciation events (listed above)

·       Review websites for recruitment of office staff, painters, reviews/screens resumes and refer qualified candidates to Office Manager

·       Handle customer inquiries and complaints

·       Maintain a safe and secure working environment

·       Manage executives’ schedules, calendars and travel arrangement

·       Other duties as assigned

 Gulf Coast Flooring & Services positions itself in the commercial flooring market as a “thriving business large enough to handle your medium to large sized jobs…and small enough to welcome your smallest jobs”. The Company is built around our exceptional level of customer service and our commitment to get it right the first time and/or to follow-up until each job is done right. Additionally, the Company prides itself in bringing state-of-the-art technology solutions in flooring and a wide array of product and material selection to both our large and smaller customers.

The response of the market to our way of doing business is such that our dynamic growth has been developed primarily by direct sales, referrals, and word-of-mouth. The potential for the Company’s continued expansion in the Houston area is extensive. The opportunity for the right hands-on doer and leader is to grow as the Company grows and over time to assume greater responsibility in the Company’s Administrative & Accounting Department.

 

Requirements:

 ·       Proven office management, administrative or assistant experience

·       Knowledge of office management responsibilities, systems and procedures

·       Excellent time management skills and ability to multi-task and prioritize work

·       Attention to detail and problem-solving skills

·       Excellent written and verbal communication skills

·       Strong organizational and planning skills

·       Proficient in MS Office

·       Knowledge of accounting, data and administrative management practices and procedures

·       Knowledge of clerical practices and procedures

·       Knowledge of human resources management practices and procedures

·       Knowledge of business and management principles

·       Computer skills and knowledge of office software packages

Other Office Management Key Skills & Proficiencies:

·       Analysis and Assessment

·       Judgment

·       Decision Making

·       Accuracy

·       Delegation

·       Coaching

·       Initiative

·       Integrity

·       Adaptability

·       Teamwork

·       Budgeting

·       Staffing

·       Supervising

·       Developing Standards

·       Process Improvement

·       Inventory Control

·       Supply Management

 If and only if, you have these background qualifications and attributes and are driven to be successful at your highest potential, then we have the reputation, the systems, the training, and the opportunity to grow and to help you grow successfully with us.

Starting salary will be $45K to $50K depending on experience level with paid holidays, PTO days and flexible working hours and a Fun Family-Owned Workplace Environment. WE DO NOT OFFER HEALTH INSURANCE.

Gulf Coast Flooring is an anomaly in the modern trend of faceless corporations. We are a family-oriented team with modern management systems but old fashion values of integrity and customer service. We are loyal to our loyal employees. If you like working hard with and for good people, then this could be a great fit for you.

 No phone calls or recruiters please.

 

Company Description

With professional offices in southwest Houston, Gulf Coast Flooring is a proven leader in the Houston flooring industry and is Growing!

Gulf Coast Flooring & Services positions itself in the commercial flooring market as a “thriving business large enough to handle your medium to large sized jobs...and small enough to welcome your smallest jobs”. The Company is built around our exceptional level of customer service and our commitment to get it right the first time and/or to follow-up until each job is done right. Additionally, the Company prides itself in bringing state-of-the-art technology solutions in flooring and a wide array of product and material selection to both our large and smaller customers.

The response of the market to our way of doing business is such that our dynamic growth has been developed primarily by direct sales, referrals, and word-of-mouth. The potential for the Company’s continued expansion in the Houston area is extensive. The opportunity for the right hands-on leader is to grow as the Company grows and over time to potentially assume full responsibility for the Company’s Administrative & Accounting Department.

Gulf Coast Flooring is an anomaly in the modern trend of faceless corporations. We are a family-oriented team with modern management systems but old fashion values of integrity and customer service. We are loyal to our loyal employees. If you like working hard with and for good people, then this could be a great fit for you.

Similar Jobs

See All »

Other Jobs at Gulf Coast Flooring

See All »