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Executive Assistant
at coty
New York, NY

Executive Assistant
at coty
New York, NY

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Description

EXECUTIVE ASSISTANT

NEW YORK, NY

We’re Coty, a global leader in beauty. We’re World #1 in Fragrance, World #2 in

Professional Hair Care and World #3 in Color Cosmetics. Our iconic portfolio of more than 77 brands are sold in over 150 countries around the world. We believe in beauty with a purpose and brands that inspire, no matter where they are in the world.

 

The Executive Assistant completes a broad variety of administrative tasks for the Executive including; managing active calendars; expense reports; handling confidential material; arranging travel itineraries, project management, leading agendas for staff meetings; identifying action items, managing scheduling conflicts, and serving as the right hand to the executives for all business needs.  

 

THE ROLE

In this role you will be responsible for:

  • Performs a wide variety of on-going and special administrative assignments in areas such as office administration, budgets, and other sensitive assignments, including processing and completing all related forms and reports.  Works on special projects as required.
  • Works closely and effectively with the Executive to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the Executive updated.
  • Researches, prioritizes, and follows up on incoming issues and concerns, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response and gets critical issues in front of the Executive
  • Project manage the office including, team vacation/personal day calendar, deliveries, (both domestic & international), coordination of team meetings, logistics (A/V, room scheduling, etc.) own team agenda setting, note taking, actions required and key follow ups, billing, processing visitor passes and managing distribution lists.
  • Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the Executive
  • Proactively manages managers calendars including meeting confirmation, identifying conflicts and provides managers with meeting materials in advance.
  • Assists with creation/modification of presentations, spreadsheets, and other various documents.
  • Owns execution of assigned business projects and provides support for a variety of initiatives across the enterprise, prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
  • Summarizes items for manager’s attention, highlighting important details and gathering relevant files and background material to be included with incoming material.
  • Compile and consolidate Excel data and prepare reports for consideration and presentation by managers.
  • Work well with key partner groups to understand priorities and schedule meetings accordingly.
  • Prepare Expense reports
  • Serve as Brand Ambassador

WHAT YOU’LL BRING

We’d love to see candidates who have:

  • Six + years experience supporting C-Level Executives
  • Excellent organizational skills with attention to detail.
  • The ability to handle and prioritize numerous job responsibilities (multi-tasking).
  • Thorough knowledge of O365, Outlook, MS Excel, Word and Power Point
  • Positive and proactive demeanor and interpersonal/people skills. Works as a team player with other EA’s.
  • Anticipates managers’ needs and looks for ways to add valuable support without being asked.
  • Experience in global organization to understand cultural aspects of organization
  • Upbeat, positive attitude
  • Prior public company experience preferred
  • Prior Beauty, Fashion, Consumer experience preferred

 

ABOUT US

Our people make us who we are. They are the brightest minds bringing the boldest ideas to life every day. If you’re the kind of person who refuses to settle, if you want to think bigger, learn faster and go further than you ever thought possible – we’d love to hear from you.  

 

EQUAL EMPLOYMENT OPPORTUNITES


We offer equal employment opportunity to qualified individuals without regard to race, religion, color, national origin, age, gender, disability, sexual orientation, gender identity, gender expression, marital status, veteran status, or any other characteristic protected by law. Coty complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact cotyjobsUS@cotyinc.com. We strongly believe that cultivating a diverse workplace gives a company strength. The combination of unique skills, abilities,
experiences and backgrounds creates an environment that produces extraordinary results. EOE Minorities/Females/Protected Veterans/Disabled.

English - Please click on this link to review the Notification of Equal Opportunity Rights poster

Español - Por favor, haga un clic en el enlace para revisar el poster de la Ley de los Derechos de Igualdad de Empeo

 

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